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GDPR and Privacy

Privacy Notice

William Austin Infant School is committed to protecting your privacy when you give us your personal data and that of your child.


We have a Data Protection Officer who makes sure we respect your rights and follow the law.

If you have any concerns or questions about how we look after your personal information, please contact the Data Protection Officer, Mrs Varghese, at William Austin Infant School. 


Data ControllerHeadteacher - Mrs. B. Kang.
Data Protection OfficerMrs. G. Varghese -
Personal DataE.g.  Name, address, unique pupil number, date of birth, contact details, ethnicity, language, free school meal eligibility, special educational needs, medical and administration details, attendance, assessment and attainment, behavioural information.
Purpose for using it

E.g.  To support your child's learning and pastoral needs. To monitor and report on attainment progress. To assess the quality of services. To keep children safe. To meet the statutory duties placed upon us by the Department for Education.

To provide access to School Meals.

Lawful basis

To carry out the performance of a public task; schools are required to collect data as it is necessary to perform tasks as part of their statutory function.

For the purpose of vital interests to keep children safe (food allergies or medical conditions).

In the public interest of providing education and collecting data for DfE census information.

Who we share it withLuton Borough Council (including the Education Welfare Service), Department for Education, Capita SIMS, Standards Testing Agency, abm Catering Ltd, National Health Service, destination school when your child leaves our school.
Why we share it with them

Statutory returns for government reporting.

Educational support e.g. Inclusion Manager, Educational Psychologist.

Provision of school meals.

To safeguard children (if needed).

Any automated decision makingNone
Transfer of data to a non-EU countryNone
Exercising your rights

You have the right to ask us to amend or delete your data as well as transfer or limit its use. You also have the right to request a review of an automated decision where you think this is wrong.

Each request will be considered individually, however where we are required to keep your data by law we may be unable to action your request. In all circumstances we will explain our decision making in writing to you. 


If you would like more information about how we keep your data safe please contact Mrs Varghese in the school office, or look at our website



William Austin Infant School have signed up to “Luton Borough Council and Luton Schools Early Years and Education Services Information Sharing Agreement”.  This is to facilitate sharing of personal and sensitive (special category) data between Luton Borough Council and Luton Schools.  Data will be shared primarily via the Council’s IT system for Education called Early Years and Education Services (EYES).  The information will be used as per current purposes to assess / support / provide statutory services / early help and intervention. The deployment of the EYES module within Liquidlogic will provide a single platform for Early Help, Social Care and Education Services enabling a ‘one family one view’ integrated platform.


Legal Framework for Information Exchange

The following key documents provide the main framework for information sharing:


  • GDPR & Data Protection Act 2018 – The main legislative framework for confidentiality and information sharing issues. The legislation stipulates the principles that must be followed when personal or special category data is processed by organisations. The legislation stipulates the conditions under which information may be shared.
  • Human Rights Act 1998 – This Act incorporates Article 8 of the European Convention of Human Rights which provides that everyone has the right to respect for their private and family life, home and correspondence.
  • Children Act 1989 & 2004 -The Acts stipulate requirements to safeguard and promote children's welfare, along with agencies working together to enable this. 
  • Working Together to Safeguard Children 2023 - statutory guidance setting out what organisations and agencies that have functions relating to children, must and should do to safeguard and promote the welfare of all children and young people under the age of 18 in England.
  • Keeping Children Safe in Education 2023 - The guidance sets out what schools and colleges in England must do to safeguard and promote the welfare of children and young people under the age of 18.